Data backup is something that finds itself on a lot of people’s to-do lists, whether those people are operating a business or just a home computer or mobile device. It’s something that many people know that they should do, but often put off doing. Backing up data can seem like a time-consuming task — a big ordeal — like Spring Cleaning your house. Delaying your data backup can be dangerous, however.
The longer you let it go, the longer you’re susceptible to losing vital information that could cause significant issues for your business or your personal life.
In this discussion, we’ll look at 5 reasons you need to backup your data. Hopefully, this information encourages you to begin looking into storage system recovery and data backup tools.
The most obvious reason why you should backup your data is the ability to recover information that is lost, corrupted or accidentally deleted. As far as technology has come in the last couple years, computers are still prone to crippling errors, viruses and other maladies that can leave them nearly unusable.
These computer issues can corrupt data and make it impossible to recover important files that you need. By routinely backing up your data, you always have a secondary location for your vital information to be kept. So, when calamity strikes, you’re prepared. Some advanced backup recovery tools can even allow you to restore a machine to a previous state, before an error or virus occurred.
One of the most common types of data that people want to backup is relevant tax information. This is especially true for businesses that need to keep client information and detailed sales records.
If you or your business are audited by the IRS, you want to have several years worth of records to ensure that you have all of the data they need to complete their audit. If you’re missing crucial tax information or records because of a loss of data, the IRS can assess substantial fines for not being compliant.
- Doing Twice The Work
When you lose work because of a computer crash or data corruption because you didn’t backup your storage system, you may have to do that work over again. You could find yourself having to recreate old spreadsheets or re-write documents that were lost.
We’ve all heard the adage that time is money; well, spending your time doing work that you’ve already done before is a waste of both. It may not even be clear what job was lost, which means you’ll spend a lot of time scanning your archives and combing through old spreadsheets to find the missing data.
- A Business Selling Point
There always seems to be a story circulating the news outlets about data being stolen from companies by hackers. These data breaches are becoming less a question of if and more a matter of when.
As consumers grow increasingly paranoid about having their data stolen, it can be a unique selling point for a business to have a sophisticated data backup system that houses private customer information in a backup off-site, as this drastically reduces the risk of data being hacked and stolen.
- Data Loss Can Be Deadly
When massive data losses occur, businesses don’t just lose face with their customers; they lose revenue too (the average cost of a data breach is $3.62M). For some businesses, losing company data means they have to close doors to try and recover.
Many of these organizations are not able to recover and their doors never open again. That just demonstrates how powerful data is in the Digital Age. When you lose your data, you can also lose your business.
Consider the following two examples published by the Herald Review. These are real businesses that faced a similar scenario, but one had an off-site data backup, and the other did not:
A truck driver lost control of his vehicle and crashed into a company’s office space, specifically their server room. Despite their on-site server room being completely wrecked, the company recovered quickly because they also had off-site storage and a standby server. They were back up and ran almost instantly.
A cell phone retail store was hit by a drunk driver. The car crash created a fire that burned the business and its computer systems. Without any sales data, customer information or other data available, the store wasn’t able to recover and open again.
These two scenarios paint a very distinct picture of the future of a business with and without data backup. Securing your data in a backup is a security blanket that companies and individuals in the modern age should not go without.